How to Plan an Amazingly Perfect Birthday Party Venue: A Three-Step Guide

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How to Plan an Amazingly Perfect Birthday Party Venue: A Three-Step Guide

You celebrate your child’s birthday every year. These are special occasions that deserve to be celebrated. Planning a major birthday celebration requires a major venue that guests will love, whether it is their first birthday, becoming a teen, or celebrating a sweet sixteen.

A venue should be as unique as the person you are celebrating, so you should consider all aspects of the venue when choosing one.

The following tips can assist you in choosing the best party venue for your next birthday bash.

Consider Convenience

While a lot of your child’s friends will live in the same area as you, depending on their age and how many family members and friends you invite, it can be difficult to find a venue where everyone can easily get to.

Find a location in or around Toronto that is easily accessible from your home and that most people will attend. It will be easier to reach and more people will be able to attend.

Remember to have plenty of parking on-site and even a few hotels nearby for guests who want to stay overnight and drive home the next morning.

Venue Size

Your event venue needs to make sense for how many guests you are expected to invite, just like your wedding venue. Too large a venue may seem sterile and unwelcoming, while too small a venue can make accommodating the activities you plan difficult.

When deciding the size of the venue you need, don’t just consider the number of guests. The venue should have numerous room options that can be sized to suit the number of guests, as well as space for activities, whether it is dance lessons for teens or a mini floor hockey rink for children.

Embrace the all-inclusive lifestyle

It takes a lot of time to plan a party, especially on a large scale. If you want to reduce the number of tasks on your to-do list, choose a venue that reduces the workload. For example, all-inclusive packages reduce workload. Having everything handled for parents from food to cleaning up is an easier route.

Venues should have enough seating for the right amount of people, a variety of food options that will appeal to people of all ages, a skilled team of organizers, hosts, and servers, and fully organized decor and setup.

Keep a checklist of the details that make a party successful, including:

  • The cake
  • Goodie bags
  • A gift table
  • Fun zones for activities
  • Tracking kids from activity to activity

Management of themes

All kids benefit from themes. Your venue must reflect a theme, whether it is a favorite movie, TV show, toy, or something a little more sophisticated for your teens.

As it can be overwhelming to decorate a large room, you will need advice on how much décor is required. A setup team will also be needed. Having a setup team will allow them to know how much décor is needed, put everything up for maximum effect, and then tear it all down afterwards.


Parties tend to be filled with activities regardless of the age of your child. It is important to keep kids from getting bored, and smaller kids might expect something like a bouncy castle.

A party planner at your chosen venue should be able to arrange everything, from karaoke for themes such as pop stars to mini floor hockey goals and makeup stations to arts and crafts tables.

Planners with experience

It will save you tons of time and reduce your stress if you work with a venue that can provide you with a detailed checklist of what you’ll need to complete your party. So that you stay organized and feel confident that all that needs to get done is getting done, you’ll understand what’s happening at the beginning, middle, and end of the planning process.

Maintain a happy family environment

Despite the fact that parents often drop their children off at “fun zone” locations for birthday parties, the event venue should consider the parents’ enjoyment as well. It is important to choose a venue that will appeal to parents.

Plan some activities that will keep parents engaged during your event. The place may be reserved for adults only, where they can hang out and drink wine, or it may have a sophisticated menu outside of pizza and burgers.

A party where parents are included is important so that their needs do not overshadow those of the children. Even though parents will appreciate some adult entertainment, it must be low key and controlled, so it doesn’t become a night of excessive drinking.

When alcohol is served, make sure designated drivers are assigned and taxis are available so everyone gets home safely.

Germack Event Venue is one of the perfect birthday party venues in Davie that can host guest lists of up to 400 people. To schedule a tour or to check availability, call our event planning team today.

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